Working remotely presents its unique set of challenges. It eliminates the non-verbal cues that an individual may enjoy in face-to-face communication. It is also characterized by a lot of distractions. The following are tips for entrepreneurs working remotely.
Set A Meeting Cadence
A meeting cadence refers to a schedule of meetings. Finding a meeting cadence is the first step when an individual is working remotely. It ensures that the team members know their tasks, and everyone is working on the right job. Failure to stick to a meeting cadence can make an individual disillusioned and unproductive. It is essential to include meetings, such as the weekly departmental meetings or one-on-one meetings with clients.
Don’t Depend on Emails
Entrepreneurs should incorporate other forms of communication and avoid relying on emails alone. This is because emails are not the best option for instant communication. An individual should include other ways, such as Microsoft Teams or Slack. Internal communications should be done via the chat groups, while external communication can be done through emails.
Mute Notifications and Digitize Your Handbook
Notifications can reduce productivity. When working remotely, the number of notifications on your phone or computer tends to increase compared to when working in a physical office. Research shows that it takes more than twenty minutes to get back to your productivity state once distracted. It is vital to mute notifications to improve productivity. To avoid this distraction, entrepreneurs need to consider whether the message or phone call is urgent. If it is not urgent, add it to your reminders.
Digitization of information is essential, especially when working remotely. Entrepreneurs working remotely can save information in a digital form to make it easily accessible. Processes can also be stored in a digital form through tools such as SOPs and processes. The team members need to be conversant with the preferred digital tool.
Outline the Agenda
Meetings should have a clearly outlined agenda. Individuals should attend these meetings the same way they would in a physical office. It is important to dress well, especially when having a client meeting. The agendas should be collaborative in a way every member gets a chance to participate. This will ensure that the meetings run smoothly, and every agenda is discussed.